Plan My Day Setup

Case Details

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1. Install Claude Code

Get Claude running on your computer

What is this?

Claude Code is a terminal-based AI tool that can read and write files on your computer, manage your calendar, process emails, and automate workflows. Everything in these guides runs through Claude Code. Here's how to install it on a Mac.

Steps

Click the magnifying glass in the top right of your screen (Spotlight search)
Type Terminal
Open it
Copy this script:

curl -fsSL https://claude.ai/install.sh | bash

Paste it into the terminal and hit Enter

That's it. Follow the prompts and you'll be up and running.

If you've never used the terminal before, don't worry - Claude's guide for new terminal users is very good.

2. Context directory & daily notes

Give claude a memory so it gets better over time.

What this is

Before any of the other workflows, you need this. A context directory is a folder on your computer where Claude stores what it learns about how you work - your preferences, your schedule history, what's worked and what hasn't. Without it, every conversation starts from zero. With it, Claude gets smarter about you over time.

Part 1: Create the folder structure

Open Claude Code
Type the following:

"Create a folder called `context` in my home directory. Inside it, create a folder called `admin`. Inside `admin`, create two things: a folder called `daily-notes` and a file called `preferences.md`. The daily-notes folder should be organized with subfolders by year (e.g., `2026`) and then by month (e.g., `03-March`). Create the current year and month folders to start."

Claude will create the structure. It looks like this:

~/context/
  admin/
    preferences.md
    daily-notes/
      2026/
        03-March/

Part 2: Set up your preferences

This is where Claude learns how you work. Tell it:

"I want you to ask me three questions to understand my work style and energy patterns, then write what you learn into `preferences.md`. After that, pay attention to what's working and not working for me over time, and proactively suggest updates to preferences when you notice patterns."

Claude will ask you things like:

When do you do your best focused work?
What are your hard constraints (meetings, caregiving, commute)?
What tends to derail your day?

Your answers go into preferences.md. Over time, as you plan days together and reflect on what worked, Claude will suggest additions - things like "morning warm-up time helps you ease into focus" or "you consistently overpack your schedule, pick 3 priorities max." You approve or reject the updates. The file gets smarter.

2. Voice to reminders

What this is

Double-tap the back of your phone, dictate a thought, it lands in your Reminders app, and Claude syncs and organises it when you plan your day.

Part 1: Create the "Inbox" list in Reminders

Skip this if you already have one.

Open the Reminders app
Tap Add List (bottom right)
Name it Inbox
Tap Done

Part 2: Build the Shortcut

Open the Shortcuts app
Tap + (top right) to create a new shortcut
Tap Add Action

Action 1 - Dictate Text:

Search for Dictate Text and add it
Set "Stop Listening" to After Pause (it'll stop automatically when you stop talking - no need to tap anything)

Action 2 - Add New Reminder:

Tap + below the first action
Search for Add New Reminder and add it
Tap the reminder title field and make sure it's set to the blue "Dictated Text" variable from the previous step (it should auto-populate - if not, tap the field and select it from the variables)
Tap List and select Inbox

Name it:

Tap the shortcut name at the top, rename it to Add to Inbox
Tap Done

Part 3: Set up Back Tap

Open Settings
Go to Accessibility → Touch → Back Tap
Tap Double Tap
Scroll down to the Shortcuts section
Select Add to Inbox
Tap back to save

Now double-tap the back of your phone. You should see the dictation interface pop up. Say your reminder, pause, and it'll be added to your Inbox list automatically.

Part 4: Connect it to Claude Code

This is where the magic happens. You're going to tell Claude to build the bridge between your Reminders app and a markdown file it can read and organize for you.

Open Claude Code (the CLI - in your terminal)
Type the following, then hit enter:

"I have a Reminders list called Inbox on my Mac. I want you to write a script that pulls all the open items from that list into a markdown file. Then I want you to keep an organized version of my reminders in a separate markdown file - categorized by topic. When I say 'plan my day,' sync my reminders automatically as part of that process."

Claude will write an AppleScript that reads your Reminders app and dumps the items to a file. It'll save the script somewhere in your project folder. You'll need to grant permission the first time it runs - macOS will ask if the terminal can access Reminders. Say yes.
Claude will add an instruction to your CLAUDE.md file so that syncing reminders happens automatically whenever you plan your day.

After that, the flow is:

You dictate reminders throughout the day whenever they come to you (Parts 1-3)
When you sit down to plan, just say "plan my day"
Claude automatically syncs your Reminders app, organizes everything by category, and uses that list when helping you build your schedule

That's it. You talk to your phone, then you talk to Claude. Everything in between is handled.

Tips

Double vs. triple tap: Double is faster but can fire accidentally (setting your phone down, adjusting grip). If that bugs you, use triple tap instead.
Thick cases: Back Tap uses the accelerometer. Heavy cases can make it less responsive. Tap firmly near the center of the back.
No confirmation sound: The shortcut runs silently. You'll see a brief overlay but no audio confirmation. Trust it or spot-check in Reminders.
Works from lock screen but may prompt Face ID before completing.
The Reminders app sync is one-directional: Claude reads from Reminders but doesn't write back to it. Clear completed items in the Reminders app yourself, or they'll keep showing up in the sync.

Install Claude Code

Get Claude Code running on your computer

What this is

Steps

Click the magnifying glass in the top right of your screen (Spotlight search)
Type Terminal
Open it
Copy this script:

curl -fsSL https://claude.ai/install.sh | bash

Paste it into the terminal and hit Enter

That's it. Follow the prompts and you'll be up and running.

If you've never used the terminal before, don't worry, Claude's guide for new terminal users is very good.

Context Directory and Daily Notes

Give Claude a memory so it gets better over time

Replace this with your content. Headings, paragraphs, lists and code blocks all work.

Voice-to-Reminders

Dictate a reminder from anywhere, have Claude organise it

Replace this with your content.

Connect Your Calendar

Let Claude see and add to your schedule

Replace this with your content.

Client

SARAH CONNOR

Industry

LIFESTYLE COACH

Project Scope

WEBSITE COPYWRITING / BRAND MESSAGING / CLIENT INTERVIEWS

Project Date

2024

Website

WWW.URLWEBSITEGOESHERE.COM

{

"The words you created for my website are reaching my audience and actually capturing their attention."

- SARAH CONNOR -

Better Words for Better Business

READY TO CREATE YOUR CLEAR, HEARTFELT MESSAGE?

visit the shop

SHORT DESCRIPTION SERVICE

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"Your mental health is a priority. Your happiness is an essential. Your self-care is a necessity."

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GET THOSE RESULTS AND MORE

FREQUENTLY ASKED QUESTIONS

01. Write your question here?

Your content goes here. Edit or remove this text inline or in the module Content settings. You can also style every aspect of this content in the module Design settings and even apply custom CSS to this text in the module Advanced settings.

Plan My Day Setup

Case Details

1. Install Claude Code

What is this?

Steps

2. Context directory & daily notes

Give claude a memory so it gets better over time.

What this is

Part 1: Create the folder structure

Part 2: Set up your preferences

2. Voice to reminders

What this is

Part 1: Create the "Inbox" list in Reminders

Part 2: Build the Shortcut

Part 3: Set up Back Tap

Part 4: Connect it to Claude Code

Tips

Install Claude Code

What this is

Steps

Context Directory and Daily Notes

Voice-to-Reminders

Connect Your Calendar

Client

Industry

Project Scope

Project Date

Website

"The words you created for my website are reaching my audience and actually capturing their attention."

Better Words for Better Business

READY TO CREATE YOUR CLEAR, HEARTFELT MESSAGE?

SHORT DESCRIPTION SERVICE

FREQUENTLY ASKED QUESTIONS

01. Write your question here?

02. Write your question here?

03. Write your question here?

04. Write your question here?

05. Write your question here?

06. Write your question here?

07. Write your question here?

08. Write your question here?